Revenue Management

The objective of the Revenue Management Configuration chapter is to provide comprehensive guidance on configuring essential revenue management settings in OCS.io. This chapter primarily focuses on two crucial entities: Providers and Document Preferences. By configuring these entities, you gain the flexibility to customize and define various aspects related to revenue management processes.

For Providers, you will learn how to set up Bank Accounts, enabling smooth financial transactions with the respective Providers. Additionally, you’ll define Document Number Series specific to each Provider, customizing the numbering format and establishing rules for document generation.

As for Document Preferences, this chapter guides you through the configuration of Document Preferences, which includes settings related to the generation and management of revenue documents, such as invoices, credit notes, and receipts. You will learn how to define the document numbering format, prefix, suffix, and other related parameters.

Providers

Provider extends Account Type and is used for differentiation of various companies in the OCS.io deployment.

Configuration of the Provider shall be found under the Core Configuration perspective, menu Revenue Management  Providers.

Configure Provider
Item Description

Account Type

Choose Account Type which shall be extended.

Disabled

If checked, Provider is currently disabled from any automatic and manual activities.

Bank Accounts

Bank Account is important for various Revenue Management functionalities such automatic pairing of Payments to Account (created under the Provider) or for process of Direct Debit bank statements.

Configuration of the Bank Account shall be found under Bank Accounts tab.

Configure Provider’s Bank Account
Item Description

Name

Enter the name of the Bank Account as it will appear in OCS.io.

Description

Optionally, enter the description of the Bank Account.

Bank Account Number

Enter Bank Account Number in valid format.

Bank Number Code

Enter Bank Number Code in valid format.

IBAN

Enter IBAN in valid format.

BIC

Enter BIC in valid format.

Bank Account Name

Enter Bank Account Name at it will appear on payment statements.

Default Outgoing Payment

If checked, this Bank Account will be used as default for processing of Outgoing Payments.

Default Direct Debit

If checked, this Bank Account will be used as default for processing od Direct Debits.

Valid From

Enter Date from when this Bank Account is valid.

Valid To

Enter Date till when this Bank Account is valid. If empty, validity is indefinite.

Following items are free text and system doesn’t perform any validation:

  • Bank Account Number

  • Bank Number Code

  • IBAN

  • BIC

Document Number Series

Document Number Series is mandatory configuration for process of creation of Documents (e.g. OCS Invoice, Generic Invoice, Corrective Tax Document, etc.) when each Document must have unique Document Number which is generated from the sequence in order to guarantee all numbers are in row a there is no gap in the row.

Configuration of the Document Number Series shall be found under Document Number Series tab.

Configure Provider’s Document Number Serie
Item Description

Document Type

Choose Document Type for which Number Series will be configured. See Document Types Configuration.

Sequence

Choose Sequence which generates unique number. See Sequence Configuration.

Name

Enter the name of the Document Number Series.

Description

Optionally, enter the description of the Document Number Series.

Prefix

Enter prefix which will be added to the number. Note - each document type may have different prefix to easily differentiate document types based on number of document.

Series Length (Number of Digits after Prefix)

Enterh the number of digits to which number generated from the sequence will be aligned by adding leading zeroes. Note - if total length of the number must be 10 and prefix’s length is 3, this number must be 7.

Document Preview Value

Enterh the number which will be presented during Preview of the Document when real number from Sequence must not be generated.

Valid From

Enter Date from when this Document Number Series is valid.

Valid To

Enter Date till when this Bank Account is valid. If empty, validity is indefinite.

Document Issued Date is the criteria for choosing appropriate Document Number Series based on Valid From and Valid To.

Document Preferences

In OCS.io, Document Preferences refers to the configuration that defines how invoices are generated and processed within the system. These preferences can be set for each individual customer or account, allowing for greater customization and control over the billing process.

Some of the key parameters that can be defined in Document Preferences include:

  1. Invoice Due Date: This refers to the date the customer must pay for the invoice. It can be set to a specific number of days from the invoice date or to a specific date.

  2. Tax Performance Realization Date: This parameter defines the date on which taxes are calculated and applied to the invoice. It can be set to the invoice date or the due date.

  3. Rounding Preferences: This parameter determines how final prices are rounded on the invoice. It can be set to round up, round down, or round to the nearest decimal place.

Customers and accounts can receive invoices customized to their specific needs and preferences by defining these parameters in Document Preferences. This can help to improve the overall customer experience and reduce the likelihood of billing errors or disputes.

Configuration of the Document Preferences shall be found under the Core Configuration perspective, menu Revenue Management  Document Preferences.

Configure Document Preferences
Item Description

Name

Enter the name of the Document Preference.

Description

Optionally, enter the description of the Document Preference.

Code

Enter the code of the Document Preference. This code is used for integrating purposes and may not be changed later.

Payment Methods

Configuration of the Payment Methods shall be found under Payment Methods tab.

Configure Document Preferences - Payment Method
Item Description

Payment Method

Choose the Payment Method.

Default

If checked, this Payment Method will be used as default.

at least one Payment Method must be set as default.

Offset Shift +/-

Enter the number of days to shift the due date for this payment method.

Limit Min

Enter the minimum invoice amount for this payment method.

Limit Max

Enter the maximum invoice amount for this payment method.

Alternate Payment Method

Choose an alternate Payment Method if invoice amount is not within the limit boundaries.

Delivery Methods

Configuration of the Delivery Methods shall be found under Delivery Methods tab.

Configure Document Preferences - Delivery Method
Item Description

Delivery Method

Choose the Delivery Method.

Default

If checked, this Delivery Method will be used as default.

at least one Delivery Method must be set as default.

Limit Min

Enter the minimum invoice amount for this delivery method.

Limit Max

Enter the maximum invoice amount for this delivery method.

Alternate Delivery Method

Choose an alternate Delivery Method if invoice amount is not within the limit boundaries.